What You Should Know Before Hiring a Band for Corporate Events

What You Should Know Before Hiring a Band for Corporate Events

With so many bands for hire, how can you be sure to get it right? Follow these tips to make sure you get the perfect band for your corporate event.

It takes a lot of detailed, thoughtful planning to pull off a corporate event that people will be talking about until the next annual social. Everything has to be perfect from the venue and the decor to the food and musical entertainment.

Otherwise, the event planner can pretty much be sure they won’t be hired again, and the company itself may have a few unhappy guests to make amends with. But, this can all be avoided if the event goes as planned – or even better.

The next time you need to book a band for a corporate event, follow the steps below to make sure you choose the absolute best entertainers possible.

1. Set Your Budget First

Budgeting is a crucial part of event planning. You don’t want to spend so much on the band that you realize you have to get sub-par hor d’oeuvres and entree selections. On the other hand, it’s not always necessary to spend a considerable part of the budget on music if you can find top-notch entertainment at a more reasonable price.

Still, you need to know what kind of numbers you’re working with before you start your search. This guides you in the right direction from the start, and it may come in handy if you need to negotiate the entertainment package.

Also, keep in mind there may be additional fees you need to account for. These include agent fees, cartage fees, the sound system and stage lighting, and more. Some bands have a set price for everything they do, while others will add these rates on as-needed.

2. Identify the Kind of Music You’d Like to Have

Once you know what kind of resources you have available to book a band, you have to think about the sort of music you’d like to have.

Are you interested in bringing in a full band who can encourage guests to dance the night away, or do want something more chic and straightforward? Would you like the music to have a jazz theme to it, be in the rock genre, or sound a little more electronic?

Take the time to explore all of your options and don’t be afraid to think outside the box. But, make sure your selection of music is in-line with the company and the reason for the event, as well as the venue and the overall theme of the party.

3. Take the Research Seriously

It’s one thing to know what kind of music you’d like to have and another to know who the best musicians are to hire. Make sure the bands/artists you’re interested in are booked through a reputable music management company. More so, check what kind of experience they have and see what other events they’ve done in the past.

The last thing you want is to settle for a low-budget ensemble that is less than thrilling at the event. You want to be assured the people you’re hiring are professionals who know how to really wow a crowd. This means you need to read the testimonials of previous clients and, of course, listen to music samples before making your decision.

4. Consider the Venue and the Audience

Keep in mind it’s much harder to entertain a crowd of 1,000 – 2,000 people than it is to entertain a couple hundred guests. Consider the size of your company and all the plus ones people are bringing, as well as the size of the venue.

All of these details will help you decide whether to get one amazing solo artists or if you need a large dance band to make the party come to life. You may realize the corporate event band you were leaning towards is right on the money, or you might find you also need sideline musicians to make sure the whole crowd is having fun.

If your corporate event is in a venue with many rooms or indoor and outdoor settings, it could be a good idea to hire multiple small bands. This way, there’s entertainment in every part of the party for guests to enjoy!

5. Verify All the Details

Just when you think you’ve got everything figured out, go back over the plans one more time. Reach out to the music manager you’ve been in contact with and verify everything from the number of musicians in a band to their arrival time and booking duration.

Also, make sure they come with all the equipment they need, and talk to the venue about any music restrictions or policies about bringing speakers and microphones into the space. Some venues have partnerships with entertainment companies that you will need to rent equipment from, while others have specific rules about the setup and tear down the process for the musicians you hire.

You need to get all of these things cleared up before the day of the event. This ensures the whole event goes smoothly, and it gives you the chance to focus on other aspects of planning and execution.

Book a Band with Rossi Music to Get the Absolute Best

It’s one thing to read about how to book a band for a corporate event and another to figure it out yourself. If you’ve never done this before – or your last attempt didn’t go very well – take your time. Look at your numbers carefully and really think about what kind of music will fit best with the event.

Then, research all the options available to you and make your choice!

Click here to discover all the corporate entertainment services Rossi Music offers.

Rossi Music – Call 818-209-2620 or email at rick@rossimusic.biz